Presentor: Anne Healy, Director of Finance & Administration, at Match Education
Anne has many years of experience as the CFO at various organizations. She shared her experience with paperless solutions that help tame and organize the back office. She also provided information about several applications used for this purpose, including DocuSign, salesforce, bill.com, and tallie.
Anne Healy, Director of Finance & Administration, at Match Education, shared her experience with paperless solutions that help tame and organize the back office. Anne has many years of experience as the CFO at various organizations, including Rosie’s Place. She also provided information about several applications used for this purpose, including DocuSign, Salesforce, Bill.com, and Tallie.
Anne stated that many organizations are trying to get out using paper for the AP function – heading toward a paperless finance operation. She first spoke about bill.com, which can be used to pay to process invoices and receivables electronically. It is easy to use and synchs with Quickbooks. The bill.com files can be uploaded into some accounting systems in CSV format. Bill.com allows you to store AP files and vendor files in their system and it can be used to issue w-9s to vendors. You can set up a schedule of monthly bills for payment. You can see all bills outstanding, who has approved the invoice for payment, where it is being charged, and when payments are made. You can easily separate the duties of paying bills and the ability to input bills into the system. You can have your vendors send their invoices directly to your bill.com account and a manager can approve them for payment. You can just give the bill.com file to your auditors when they review your AP operations.
Tallie is a program that can be used to reimburse employees and to pay your AMEX accounts. You can upload picture of receipts and it syns with Qucikbooks. Approvers can be set up centrally and documentation is easy to save.
You can use DocuSign to sign your documents – digital signature are now well-accepted in business. You can cc. others that need to know and filing is easy.
Anne stated that she uses Salesforce to store her organizations personnel files. It can also be used for program tracking. It is easily customizable and access and settings can be set up. For all of the electronic payment, storage, and signing programs, security is very important. You have to be very careful about deciding who get access and implementing and enforcing the correct and secure settings.